Document control that holds up under audit
A complete document register, transmittal tracking and permanent version history — in the same platform as your contracts, budget and procurement. External parties collaborate through an invite link, with no licence to buy and no software to install.
Shared drives were never a document control system
On most projects the document register is a spreadsheet, transmittals live in someone's sent items, and the current revision is whichever file the last person downloaded. It holds together until it doesn't — a superseded drawing reaches site, a supplier claims they were never issued a document, or an auditor asks who approved revision C and nobody can answer without three days of email archaeology.
The cost is rarely the document itself. It is the rework, the disputed claim, and the delay while the project reconstructs a paper trail that should have existed from day one.
One register, permanent history, traceable to the party that issued it
duBizz EDMS gives every document a controlled identity — type, revision code, lifecycle status, confidentiality and originating contracted party — from the moment it enters the project. Transmittals are recorded in both directions, with turnaround tracked and overdue items aged automatically.
Because document control sits in the same platform as contracts, budget and procurement, a drawing is linked to the contract it was issued under and the variation it supports. That is the part a standalone document system cannot do.
What you actually get
Controlled document register
Every document on the project with lifecycle status, revision code and contracted-party linkage visible at a glance — filterable by type, lifecycle state and confidentiality.
Permanent version history
Every version retained with current and obsolete state, revision code and originator traceable back to the party that issued it. Nothing is overwritten and nothing is lost.
Transmittals in both directions
Incoming and outgoing transmittals recorded with purpose, parties and response status. Turnaround is measured and overdue items are aged and prioritised automatically.
External party portal — no account required
EPC contractors and OEM suppliers open a transmittal link and see status, purpose, parties and a direct download. No login, no software to install, no per-party licence to negotiate.
Two-minute party onboarding
Invite a contractor from the same Companies registry that holds every client and supplier you already deal with. Choose which projects they see and which modules they may use. They set their own credentials — nobody on your team handles a password on their behalf.
Document control KPIs, live
Registration compliance, average versions per document, transmittal load and turnaround days update continuously — not at the end of a reporting cycle. Reporting is native, not a separate BI project.
duBizz EDMS, ProjectWise and Aconex
Both ProjectWise and Aconex are established, capable platforms, and this is not a case of one being categorically better. Here is the honest comparison for your evaluation — including where they are the stronger choice.
| Capability | duBizz | Bentley ProjectWise | Oracle Aconex |
|---|---|---|---|
| Document register & transmittals | Yes — native | Yes | Yes — core strength |
| External vendor / EPC portal, no account needed | Yes — invite link | Requires licensed seat | Requires licensed seat |
| Live KPI & analytics dashboard | Yes — built in | Separate BI add-on | Separate BI add-on |
| Budget, contracts & procurement in one platform | Yes — same tenant | No — separate system | No — separate system |
| CAD / engineering content viewer & markup | No | Yes — core strength | Limited |
| Typical deployment time | Weeks | Months | Months |
| Per-external-party licensing | Not seat-metered | Seat-metered | Seat-metered |
Where a competitor is the stronger choice, we have said so. If that is your dominant requirement, we would rather tell you now than six weeks into an evaluation.
Where teams go next
Document control is usually the first workflow a project brings under control, because the pain is immediate and the scope is contained. Once the register is running, the natural next step is linking documents to the contracts they belong to, then routing submissions through formal approval workflows — at which point the same platform is already carrying your commercial and delivery data.
EDMS — common questions
Can we see it working against our own documents before committing?
Do external contractors and suppliers need licences?
Does duBizz handle CAD drawing markup and redlining?
How long does implementation take?
Start with the module that hurts most
Scheduler & CPM →
Activity-level CPM scheduling with critical path, float analysis and baselines — connected to budget and earned value so schedule slip shows up as a cost signal.
Contract Management →
Contracts, line items, variations, claims, notices, determinations, retention and securities — with cash flow forecasting per contract item.
Reporting & Analytics →
Portfolio dashboards, project health snapshots with RAG status, scheduled reports and a SQL-template report engine with CSV and PDF export.
See EDMS against your own data
Bring a real example from your projects to a walkthrough and we will show you the fix for your situation — not a generic demo.